Activity Management for Group Expense Splitting - ChiaHoaDon's Core Feature

Organizing and managing expenses for group activities has always been a major challenge. ChiaHoaDon was created with powerful Activity Management features, helping you easily create, track, and manage all group expenses professionally.

What Is an Activity in ChiaHoaDon?

An Activity is the basic organizational unit in ChiaHoaDon, representing an event, trip, or any activity involving multiple participants with shared expenses.

Common Activity Types

• Group travel: Picnics, weekend trips, multi-day tours
• Parties: Birthdays, company gatherings, weddings
• Learning activities: Group courses, workshops, seminars
• Office activities: Team building, company lunches
• Daily shared expenses: Shared housing, group shopping

How to Create New Activities

Step 1: Set Up Basic Information

Activity name: Da Lat Trip with Friends Description: 3 days 2 nights trip to Da Lat Time: 28-30/12/2024 Currency: VND

Step 2: Add Members

• Main members: Those with ChiaHoaDon accounts
• Temporary members: People not yet registered, created temporarily for activity
• Permissions: Set who can edit, add expenses

Step 3: Configure Options

• Splitting mode: Equal, proportional, or custom
• Currency: VND, USD, EUR...
• Time zone: Ensure accurate time for all members

Advanced Activity Management Features

1. Overview Dashboard

Intuitive interface displays:

• Total expenses: All money spent in the activity
• Number of receipts: How many transactions recorded
• Balance status: Who paid, who owes how much
• Spending charts: Analysis by category, time

2. Flexible Member Management

Adding Members During Process

Situation: While traveling, a new friend joins the group Solution: Add temporary member, adjust splitting from participation time

Handling Members Leaving Mid-way

Situation: Someone has to leave early during trip Solution: Update participation time, calculate accurate splitting

3. Smart Expense Categorization

• Food & Drink: Restaurants, cafes, street food
• Transportation: Buses, taxis, gas
• Accommodation: Hotels, homestays, camping
• Shopping: Souvenirs, necessities
• Entertainment: Attraction tickets, fun activities

Benefits of Using Activities

1. Scientific Organization

• Centralize all information in one place
• Track details of every expense in activity
• Clear categorization by purpose

2. Financial Transparency

• Everyone sees all recorded transactions
• Real-time updates when new expenses added
• Complete history of all activity changes

3. Time Saving

• No manual recording on paper or phone notes
• Automatic calculation of what each person owes
• Easy sharing with all members

Tips for Effective Activity Use

1. Name Activities Clearly

Good: "Phu Quoc Trip - K18 Friends Group" Not good: "Hanging out"

2. Add Detailed Descriptions

"4 days 3 nights trip to Phu Quoc

• Day 1-2: Explore south island
• Day 3-4: Visit north island
• Includes: Flight tickets, hotels, meals, sightseeing"

3. Update Regularly

• Enter expenses immediately when incurred
• Take receipt photos to store proof
• Check balances regularly to ensure accuracy

Integration With Other Features

1. AI Receipt Analysis

Take receipt photo → AI automatically recognizes → Add to activity

2. Group Fund

Create common fund for activity → Members contribute in advance → Spend from fund

3. Smart Settlement

Automatically calculate optimal payment method → Minimize transactions → Balance debts

Conclusion

ChiaHoaDon's Activity Management feature is not just a simple bill-splitting tool, but a comprehensive solution helping you organize all group activities professionally and transparently.

With user-friendly interface, powerful features, and high customization, ChiaHoaDon will become an indispensable companion for all your group activities.

Start creating your first activity today and experience the difference!